Job Function:  Responsible for assisting the project manager with preparing, revising, and distributing contracts for all projects, along with compliance tracking and ensuring the company has obtained proper documentation from all project participants.

 

Essential Duties and Responsibilities:

· Prepare and distribute contracts and attendant documents to subcontractors and suppliers for company projects

· Enter contract information into the accounting system as well as monitor contract changes and update the accounting system accordingly

· Create and maintain a contractor/supplier log and update regularly

· Contact subcontractors for any outstanding contract and insurance items needed or that do not meet company specifications

· Ensure that documents are properly executed

· Communicate with Project Manager, Project Executive, Contract Administrator, and subcontractors/suppliers regarding missing contract and insurance items

· Distribute Tax Exempt forms, as necessary

· Ensure all contract related documents are stored according to company policy and procedures and maintain detailed and organized files

· Ensure that subcontractor/supplier is in compliance with required insurance coverages

· Consistently available to provide support and resources to Project Managers

· Maintain regular and reliable attendance and physical presence at the assigned work place

· Perform other duties as assigned

 

Knowledge, Skills and Abilities:

· Experience in commercial construction

· Ability to work independently, with little supervision

· Knowledge and ability in the use of a personal computer and software applications (e.g. Microsoft Word, Excel, Access, PowerPoint, etc.)

· Strong organizational skills and the ability to maintain detailed records

· Ability to communicate effectively both written and verbally

· Ability to work effectively under stressful conditions

· Ability to use discretion and keep sensitive financial related information confidential

· Ability to multi task, work under pressure, meet deadlines, and be able to thrive in a fast-paced work environment

· Ability to exercise initiative and sound judgment and to react with discretion under varying conditions

 

Education and Work Experience Qualifications:

· High School Diploma or equivalent

· Minimum of two years of experience working with a General Contractor or Subcontractor in a similar role

· General knowledge of construction related insurance policies

 

Physical Demands and Work Environment:   The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee is not exposed to weather conditions.  The noise level in the work environment is usually moderate.

 

AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION, DRUG-FREE WORKPLACE EMPLOYER